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Executive Assistant
Location:
Ocean City, NJ
Description:
IF YOU ARE HIGH-LEVEL OR YOU LOVE GOING ABOVE AND BEYOND AS A SUPPORT PERSON, PLEASE APPLY. DO YOU LOVE CHECKLISTS AND SPREADSHEETS? This position is not just a 9 am - 5 pm position, this person will work alongside the owner of The Boyle Real Estate Team as their right hand and support him at all times. The right candidate will be assertive, organized, detailed, ambitious, confident, goal-driven and results-oriented. A love for problem-solving and "thinking outside of the box" is a must! A love for spreadsheets and building systems is a MUST! If this job sounds like a match for you, we must speak with you today! The right person will do anything to help move the team forward and will proactively take things off the lead agent’s plate. They will be willing to get their real estate license quickly in order to better support the team (unless they already have it, which is a plus) and wish to serve the owner at a VERY HIGH LEVEL. The mission of this role is to stay five steps ahead of their leader, tracking all of the administrative details, and clearing the path for him to make his greatest contribution to our business. They will be a key asset to the Founder and CEO by anticipating needs at an exceptionally high level, allowing him to develop a vision and strategy for all aspects of The Boyle Real Estate Team so that we can reach our mission, revenue, and profitability goals. We are looking for someone to grow in this position to be the right hand of the CEO. The most important responsibility of the Assistant is to ensure that administrative tasks and projects are completed with a high level of efficiency, confidentiality, accuracy, flexibility, and positivity to support the initiatives of the CEO. Compensation: • Salary Range: $51,000 - $61,000• Paid Time Off (PTO)• Stipend Benefits• Professional Development• Paid Training and Coaching• Bonuses - Considered after a 60-day period • Rapid Growth Potential Responsibilities:This person's primary responsibilities include, but are not limited to:• Supports the owner in any and all tasks that need to be handled. This could include calling clients and inviting them to an event, helping with travel plans, putting presentations together, etc.• May help provide fiduciary service to all sellers from the time their home goes on the market up until it goes to the closing table• Will run reports regularly and will need to know where the business and CEO stands daily on hitting the team and individual activities, which translate into goals• Will help to manage the “systems of the business.” This person will end up owning every portion of building the plans within the CRM, managing Zapier, and making sure the leads are funneling into the systems and being followed up with at a very high level• Meeting management including preparing agendas, printing financial reports, taking notes, distributing action items and arranging catering• Communicating on the CEO's behalf both internally and externally• Email management on behalf of the CEO• Running errands and attending in-person and video meetings multiple times per week• Complex calendar management and scheduling (both personally and professionally) on behalf of the CEO and the Executive Team• Varying personal and professional administrative tasks including, but not limited to, booking appointments, research projects, coordinating travel and ordering gifts/flowers, etc for the CEO and the Executive Team• Social Media presence and online reputation management on behalf of Founder/CEO• Project management and light bookkeeping duties• Coordinate finances of several business entities, assist with budget preparation for all of CEOs business interests• May help provide fiduciary services to all buyers from the moment they sign to look at homes until they go to the closing table• Communicate regularly with buyers and sellers to include progress reports and feedback from showings on behalf of CEO• Assists the agent in coordinating the staging, repairs, and home improvements required for showing the property• Schedules all showings and handles all things buyer-related including attending inspections, walkthroughs, and closings as needed• Develops and implements systems for contact database management and back-office support. Ensures that all systems and processes run efficiently, making revisions as needed• May help assist in future hiring, interviewing, onboarding, and offboarding processes• Manages office operations, including but not limited to organizing supplies, coordinating office maintenance, and handling correspondence• The bottom line: you’re responsible for anything and everything that the owner could need to do and helping them get it done• Bringing home sellers and buyers through a comprehensive “contract to closing and post closing” checklist of items• This person will LOVE checklists and "to-do" lists and will love paperwork Qualifications:• Outstanding organization• Strong attention to detail• Tech savvy; up-to-date with latest office gadgets and applications and able to navigate new systems quickly• Able to multitask and prioritize daily workload - can work on multiple projects at once• Able to work independently to support a team and appropriately manage time• Effective interpersonal skills, including superior oral and written communication skills• Strong problem-solving abilities• Discretion and confidentiality• Customer service focus• College degree and social media experience preferred• Licensed Realtor a plus • Candidate will need to be willing to obtain a real estate license upon hiring (Agent will reimburse) • Comfortable handling strong personalities• Must be thorough and LOVE to-do lists• This person must have a CAN and WILL DO attitude. This person will do anything and everything they need to in order to free their Agents up to sell Compensation: $51,000 - $61,000 About Company: We are a husband and wife team and our goal is to impact our communities in a positive way.. Our philosophy is simple: LOVE SERVE GIVE. Clients come first. We pledge to be in constant communication with our clients, keeping them fully informed throughout the entire buying or selling process. We believe that if you’re not left with an amazing experience, we haven’t done our job. We don’t measure success through achievements or awards, but through the satisfaction of our clients.
Company:
The Boyle Real Estate Team
Posted:
May 6 on WizeHire
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More About this Listing: Executive Assistant
Executive Assistant is a Clerical Executive Assistant Job at The Boyle Real Estate Team located in Ocean City NJ. Find other listings like Executive Assistant by searching Oodle for Clerical Executive Assistant Jobs.
Executive Assistant is a Clerical Executive Assistant Job at The Boyle Real Estate Team located in Ocean City NJ. Find other listings like Executive Assistant by searching Oodle for Clerical Executive Assistant Jobs.