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Administrative Assistant
Location:
Marlton, NJ
Description:
Our confidential client is actively seeking a friendly, organized, and professional Administrative Assistant to join their team. As the first point of contact for the company, the administrative assistant plays a crucial role in creating a positive impression for clients and visitors. If you are a people-oriented individual with excellent communication skills and a knack for multitasking, apply today to move forward with an interview! Responsibilities: Primary phone contact, field calls and taking in-depth comprehensive messages for staff. Schedule and confirm appointments for attorneys and other staff, as necessary. Ensure rooms are reserved for office appointments and ensure notaries and witnesses are available, as needed. Contact Fed-Ex for pick-up, sort mail, etc. Mail and/or email initial consult, no appointment letters, etc. Coordinate conference/ video calls with team and clients using Conference Bridge and Zoom platforms. Send letters returning original documents to clients; call clients to pick up original documents. Responsible for ordering office supplies and other materials as needed for office locations. Copy client documents as they are dropped off and/or during appointments. Coordinate new prospects, business cards of professionals, home care agencies, etc. into TM. Create new client folders for initial consults. Scan and link documents as necessary. Greet visitors, new clients, clients, delivery people/mailman appropriately. Provide refreshments to clients. Keep conference room and reception area stocked with notepads, pens, and business cards. Clean conference room area after meetings. Change ink in downstairs copier. Replace ink in postal machine and add postage when necessary. Qualifications: Excellent communication, interpersonal, and problem-solving skills. Ability to remain composed and cordial while handling a high volume of phone calls. Experience in administrative functions is necessary; Experience in and/or knowledge of elder care systems, issues helpful. High School Diploma or GED. Proficiency in grammar, spelling, punctuation and basic letter writing is necessary. Proactive, self-starter, able to work with limited supervision while also working as part of a larger team. Must be capable of critical thinking and exercising judgment with little, or no outside input. Able to conduct him or herself in a professional manner and able to maintain confidentiality of sensitive materials. Knowledge of Microsoft Office Suite – primarily Word, Excel, and Adobe. Knowledge of Time Matters is helpful. Schedule: Monday through Friday 8:30AM-5:00PM Salary: $42,000 - $48,000 annually corresponding with experience Benefits/Incentives: Medical, Dental, Vision, PTO, etc.
Company:
National Worksite Staffing
Posted:
May 6 on PrismHR Hiring
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More About this Listing: Administrative Assistant
Administrative Assistant is a Clerical Administrative Assistant, Administrative Specialist Job at National Worksite Staffing located in Marlton NJ. Find other listings like Administrative Assistant by searching Oodle for Clerical Administrative Assistant, Administrative Specialist Jobs.
Administrative Assistant is a Clerical Administrative Assistant, Administrative Specialist Job at National Worksite Staffing located in Marlton NJ. Find other listings like Administrative Assistant by searching Oodle for Clerical Administrative Assistant, Administrative Specialist Jobs.