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Accounts Payable - Receivable Specialist
Location:
San Saba, TX
Description:
Hill Country Transit District Job Description Job Title: AP/AR Specialist Department: Administration Reports To: Director of Finance and Grants FLSA Status: Non-Exempt Salary: $20.50 an hour Revision Date: March 15, 2023 Effective Date: March 15, 2023 SUMMARY Under the direction of the Director of Finance and Grants, or Designee, this position is responsible for specific administrative and accounting duties including, but not limited to, the tasks detailed below. ESSENTIAL JOB FUNCTIONS 1. Performs all accounts payable functions, including but not limited to entering invoices and generating checks. 2. Track and ensure Urban and Rural Maintenance conduct yearly vehicle inspections and process necessary paperwork monthly to maintain vehicle registrations. 3. Corresponds with vendor on title paperwork for new vehicles purchased and ensures all compliance requirements from funding sources are met. 4. Process Form 1099 and 1096 Tax Documents and file with the IRS 5. Maintain and reconcile local bank accounts. 6. Performs all accounts receivable and revenues functions, including but not limited to making general ledger entries and tracking all revenues. 7. Maintain vehicle files kept in Admin office. 8. Maintain spreadsheets and applicable files for various reporting requirements. 9. Work with various computer programs to generate correspondence, reports, memos, etc.; 10. Answer telephone, screen calls, and take messages in absence of receptionist. Other Duties/Responsibilities Prepare item descriptions and coordinate items/vehicles for auction. Become familiar with all funding sources' regulations, requirements, and procedures. Become familiar with all aspects of the transit system. Prepare manual(s) for position and keep updated. Performs daily backup of MIP server and maintains binder and thumb drive, kept off site, for use in case of emergencies or natural disasters. Maintain an orderly and professional work station. Attend workshops/conferences as related to respective job duties. Maintain confidentiality of all phases within the system. Keep General Manager informed of all programmatic issues. Perform other duties as deemed necessary and/or assigned. Assist other staff as needed. Minimum Requirements (Mandatory for Hiring) High School Diploma or equivalent; Advanced computer skills; Excellent oral and written communications skills; Excellent organizational and planning abilities; Experience in basic accounting procedures; Must be detail oriented; The ability to handle diverse multiple responsibilities; The ability to work independently as well as in a group; Must be self-motivated; Must be able to meet deadlines; Must have the ability to drive a vehicle and a clear driving record; Must pass a criminal background check. Skills that may be taught on the job Policies and procedures relating to administration and operation of the system; Operation of computer programs and use of files directly related to job duties. RELATIONSHIP SKILLS Ability to work cooperatively and productively with supervisor, individuals, professionals, and groups of persons at all levels of activity, contributing to a strong spirit of teamwork. Ability to communicate effectively, both verbally and in writing. Ability to perform tasks effectively and efficiently. Ability to plan and schedule work and implement directives without constant supervision. Ability to present a professional appearance and conduct when representing the system. After 90 days employees of Hill County Transit District are able to start using the following benefits: Great Health Insurance Vision and Dental Life Insurance Short-term Disability 13 paid Holidays 12 paid Vacation days 1 Personal Day 12 paid sick days Employee Assistance Program 401K - after 1 year of employment PERFORMANCE CONDITIONS IMMEDIATE SUPERVISOR: Director of Finance and Grants WORK SITE LOCATION: HCTD Administrative Office, San Saba REGULAR WORKING HOURS: 8:00 a.m. - 5: 00 p.m., Monday - Friday IRREGULAR WORKING HOURS REQUIRED: No WORK ALONE: No JOB REQUIRES OUT-OF-TOWN AND/OR OVERNIGHT TRAVEL: Rarely HAZARDOUS CONDITIONS: None SUPPLEMENTAL REQUIREMENTS This position is required to undergo and successfully pass a pre-employment criminal background check. This job description is not intended and should not be construed to be an exhaustive list of all responsibilities, skills, efforts or working conditions associated with this job. Prepared by: Hill Country Transit District Human Resources Department HR TRACKING POSITION REQUIREMENTS - SAFETY SENSITIVE POSITION - PRE-EMPLOYMENT DRUG TEST, INCLUDE IN RANDOM POOL? N RECORD DL# AND MAINTAIN UPDATED EXPIRATION DATE? Y CDL REQUIRED? N CDL PASSENGER ENDORSEMENT REQUIRED? N CPR AND 1ST AID TRAINING REQUIRED? N PRE-EMPLOYMENT TX DPS DRIVING RECORD CHECK, SEX OFFENDER CHECK, CRIMINAL RECORDS CHECK, NATIONAL SEX OFFENDER CHECK, AND NATIONAL CRIMINAL RECORDS CHECK? Y ANNUAL ON ANNIVERSARY DATE TX DPS DRIVING RECORD CHECK, SEX OFFENDER CHECK, CRIMINAL RECORDS CHECK, NATIONAL SEX OFFENDER CHECK, AND NATIONAL CRIMINAL RECORDS CHECK ? Y DEFENSIVE DRIVING REQUIRED? N TAP TRAINING UPON HIRE ONLY (NO ANNUAL TRAINING)? N ANNUAL TRAINING FOR ASSISTING PASSENGERS REQUIRED? N WHEELCHAIR SECUREMENT TRAINING REQUIRED? N DOT PHYSICAL REQUIRED? N NEW EMPLOYEE PERFORMANCE REVIEWS REQUIRED DURING PROBATIONARY PERIOD WHEN HIRED FOR THIS POSITION? Y ANNUAL EVALUATIONS (using revised On-Board evaluations form) REQUIRED? N MEDICAL TRANS PROGRAM TRAINING REQUIRED? N NATIONAL TRANSIT DATABASE CLASSIFICATION GA Hill Country Transit District is an equal opportunity employer. Job Posted by ApplicantPro
Company:
Hill Country Transit District
Posted:
January 25 on ApplicantList
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More About this Listing: Accounts Payable - Receivable Specialist
Accounts Payable - Receivable Specialist is a Accounting & Finance Accounts Payable Job at Hill Country Transit District located in San Saba TX. Find other listings like Accounts Payable - Receivable Specialist by searching Oodle for Accounting & Finance Accounts Payable Jobs.
Accounts Payable - Receivable Specialist is a Accounting & Finance Accounts Payable Job at Hill Country Transit District located in San Saba TX. Find other listings like Accounts Payable - Receivable Specialist by searching Oodle for Accounting & Finance Accounts Payable Jobs.