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Administrative Assistant II - Billings
Location:
Billings, MT
Description:
Electrical Consultants, Inc., (ECI) a leading power engineering consultant firm, has an immediate opening for an administrative assistant. ECI specializes in engineering services to electric utilities (substation, protection, transmission) alternative energy systems, communication, oil/gas, mining and heavy industry. Under general supervision of the Office Manager, the successful candidate will be responsible for the day-to-day overall support functions of technical staff with administrative duties and provide backup support of the front desk receptionist. Responsibilities include but are not limited to: Provide clerical and administrative support to technical staff to include but not limited to, assembly of highly confidential information, prepare complex documents, document control and file management all with appropriate decision-making and judgement. Communicate and coordinate (written and verbal) with the Managers, Engineers and Corporate staff members on all requested communications. Project support including plotting and scanning large drawings, basic copying, printing and filing, preparing meeting minutes and attending project meetings and taking notes, assembling of reports (both hard copy and electronically), dictation, working with large drawing sets, establishing filing systems and coordinating project meetings. Organize and plan office activities and special events. Coordinating and scheduling meetings and vendor presentations. Prepare expense submittals to Corporate Accounting Department. Provide backup support to front desk/receptionist staff to include screen incoming telephone calls and visitors; may act as the general receptionist. Distribute incoming and outgoing mail, shipping and receiving, cleanliness and organization of office lobby area. Assist other offices as directed. No direct supervisory duties. Minimum Requirements: AAS in Business plus 1 year of administrative experience in a professional office environment or high school diploma plus 3 years administrative experience in a professional office environment; prior administrative experience at an engineering or architectural firm is preferred. Proven effective verbal and written communication skills; demonstrated strong interpersonal skills; must possess ability to work cooperatively with different personalities; must be able to take direction from multiple managers and prioritize workload; ability to work individually and on a team. Basic Excel skills and intermediate level skills of Word are required; experience with various software programs including Adobe, Bluebeam, Bentley View, and Deltek are a plus. Must be detail oriented and possess a high level of organizational skills and ability to work with confidential information and ability to exercise independent judgment. Successful applicant is subject to ECI's auto insurance carrier requirements. Applicants must not require sponsorship for employment visa status (e.g., H-1B visa status) now or in the future. Salary commensurate with experience and education. Benefits include the following: Medical, dental and vision insurance Flexible spending account Health savings account Life insurance Disability insurance 401(k), profit sharing and employee stock ownership plan Paid vacation, personal days and holidays Paid Parental Leave Continued professional education reimbursement ECI employs over 850 engineers, designers, project managers, surveyors, right-of-way agents, environmental planners, construction professionals and support staff in 26+ engineering offices across the U.S. ECI has over 35 years of experience in the planning, engineering, and construction of a wide range of power delivery projects including substations, transmission lines, energy storage facilities, distribution systems, communication systems and industrial electrical facilities. Visit our website at www.eciusa.com Job Posted by ApplicantPro
Company:
Electrical Consultants
Posted:
January 25 on ApplicantList
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More About this Listing: Administrative Assistant II - Billings
Administrative Assistant II - Billings is a Clerical Administrative Assistant, Administrative Specialist Job at Electrical Consultants located in Billings MT. Find other listings like Administrative Assistant II - Billings by searching Oodle for Clerical Administrative Assistant, Administrative Specialist Jobs.
Administrative Assistant II - Billings is a Clerical Administrative Assistant, Administrative Specialist Job at Electrical Consultants located in Billings MT. Find other listings like Administrative Assistant II - Billings by searching Oodle for Clerical Administrative Assistant, Administrative Specialist Jobs.