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Facilities Manager
Location:
Marysville, WA
Description:
Closing Date: February 26, 2020 Job SummaryThe Facilities Manager is responsible for maintaining Sno-Isle Libraries' facilities and grounds to ensure safe, welcoming spaces for Sno-Isle customers and staff. The Facilities Manager must collaborate with staff from Sno-Isle to prioritize and implement annual projects to repair or upgrade library buildings.Essential Functions Administer a district-wide building maintenance program. Ensure that a high quality of maintenance occurs in all community libraries. Included are such actions as: develop and monitor maintenance schedules, guidelines and standards and revise as needed; work with contractors to ensure adherence to maintenance standards; monitor work requests to ensure a prompt response and coordination with appropriate staff and/or vendors. Serve as project manager for maintenance and renovation projects. Develop scope of work and specifications and select outside vendors and contractors. Follow best practices regarding procurement of goods and/or services. Develop or review basic contracts for services; participate in bid evaluation process. Monitor vendor/contractor performance to contract and to established standards and take corrective action as needed. Collaborate with public services management staff to plan and implement maintenance and renovation projects in community libraries. Renovations include carpeting, interior space design, painting, or other similar projects; planning includes budgeting, prioritizing, and scheduling. Make regular site visits to all community library buildings. Manage Sno-Isle's resource use and conservation activities including electricity, gas and water. Manage a district-wide recycling and waste reduction program. In conjunction with Sno-Isle's purchasing department and vendors, seek cost-savings approaches to buying supplies and products. Apply for energy incentives when appropriate. Provide effective fiscal management for maintenance and janitorial services, renovation projects, as well as vehicle maintenance and purchase. This includes preparing annual operating and capital budgets for review and inclusion in department budget and monitoring expenditures to assure compliance with those budgets. Oversee the operation, management, and maintenance of all Sno-Isle vehicles. Develop and oversee a record keeping and reporting process to share data about facilities with Sno-Isle staff. This will include maintenance costs, energy usage and cost savings, etc. Coordinate with the Communications Department to share a dashboard of selected data with the public. Additional Duties and Responsibilities Respond to facility emergencies when they occur. Continue to acquire new knowledge and update skills to enhance professional performance in all areas of responsibility. Stay informed of leading issues, trends, theories, applications, and tools that may impact library buildings and services. Serve on teams, committees, task forces, and working groups as assigned. Attends meetings, trainings, conferences and workshops as assigned. Assists with special projects as required. Performs other duties as assigned. SupervisionThe position reports to the Assistant Director of Facilities, Safety and Security, and supervises the Facilities Technician and the Facilities Specialist positions.Core Library Competencies Adaptability : Adjust nimbly to obstacles or changing conditions to arrive at the desired goal. Communication : Express self clearly, effectively, and compellingly in written, verbal, and nonverbal messages. Customer Service : Build and maintain responsive, effective relationships with internal and external customers. Interpersonal : Accurately perceive others and the impact of one's own behavior to balance relationship and goal needs appropriately and positively in interactions. Professionalism : Align behavior with the library's mission, values, and strategic focus in serving a diverse stakeholder community. Valuing Diversity : Manages relationships with all people inclusively and equitably; conveys respect by valuing and encouraging the unique dimension each employee adds to the organization and each member of the community brings to the whole. Demonstrates an ongoing commitment to expand one's own awareness, knowledge, and skills of others' cultures, beliefs, identities, languages, interpersonal styles, and behaviors. Supervisor/Manager Competencies Develops/Empowers Others: Fosters others' learning and development to high standards in alignment with the library's mission, values, and strategic goals. Judgment/Decision Making: Gathering and sifting relevant data to think logically, strategically, and insightfully to make sound decisions, even under stress. Leadership: Melding a group of competent, diverse individuals into a high-performing team or organization that collaboratively meets its goals. Required Knowledge, Skills, and Abilities Thorough knowledge and aptitude with regard to mechanical functions of buildings, building control systems, and overall construction practices to determine service needed and to select the most cost-effective method and provider. Ability to operate relevant computer systems including hardware and software such as Microsoft Office and DDC in addition to other office equipment and facilities-related systems. Ability to operate a variety of software tools used in space planning, such as Visio or AutoCad. Knowledge of contract language and provisions. Knowledge of principles of supervision of the work of others Knowledge of the principles of fiscal management and control. General knowledge of public library services, and public library operation and administration. Strong organizational, analytical, and problem-solving skills. Ability to work cooperatively and maintain effective interpersonal skills with city staff, local government officials, contractors, and co-workers. Ability to write and communicate effectively. Ability to organize and manage projects. Ability to administer budgets and fiscal assets. Ability to make presentations in front of a group. Ability to operate relevant computer systems including hardware and software, such as Microsoft Word, electronic databases, e-mail, and internet navigation in addition to other office equipment and security systems. Ability to provide excellent customer service. Ability to work independently, set priorities, and manage competing deadlines. Ability to perform each essential duty satisfactorily. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions. Education and Experience These skills and abilities typically are acquired through a combination of experience and training which may include an advanced degree related to buildings or facilities including a college degree in building trades or other related area. A minimum of three years of experience in related responsibilities (building and vehicle maintenance). Three years' experience in supervision is required. Certifications in facilities maintenance and project management desired. Physical and Environmental ConditionsThe physical demands described here are representative of those that must be met by a staff member to perform the essential functions of this job successfully. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.While performing the duties of this job, the incumbent is required to: talk and hear; sit, stand and walk; use hands to finger, handle or feel; reach with hands and arms; manipulate computer terminals and personal computers, stand and walk; stoop and bend; lift, push, pull, carry, load and unload objects or materials weighing up to 50 pounds. Climbing at heights, kneeling and crawling may be required while evaluating or performing maintenance tasks. Specific vision abilities include sufficient vision to read and recognize numbers and alphabetical characters on computer monitors.The work of incumbents is carried out in outdoor and indoor locations including construction areas and loading docks and may be affected by weather conditions. There is frequent interpersonal contact with city staff, contractors/vendors and co-workers. These contacts and situations are deemed to be generally safe and free of undue stress, and require the incumbent to be cordial and helpful in working with others.The following questions will be asked during the application process: What strategies do you use to keep your team motivated? Tell us about a specific time when this was effective. Describe your experience working with HVAC, electrical, plumbing, and other building provisions or requirements? Describe a time you had difficulty coordinating for a maintenance project. What were the obstacles you faced? How did you resolve this? This position is responsible for engagement with the community, architects and construction managers in the process of planning, designing and construction or remodel of library facilities. Describe your experience in providing leadership and support to team members throughout a construction or remodel project. Describe your approach to providing leadership, supervision, coaching and/or direction to staff. Provide a specific example of where you used innovative solutions for the recruitment, development or retention of an individual staff member or the work group you managed. recblid pmbvk8h5h8t48h3918fqg57v433pf6
Company:
SNO-Isle Libraries
Posted:
January 1 on Recruitology
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More About this Listing: Facilities Manager
Facilities Manager is a Maintenance Facilities Manager Job at SNO-Isle Libraries located in Marysville WA. Find other listings like Facilities Manager by searching Oodle for Maintenance Facilities Manager Jobs.
Facilities Manager is a Maintenance Facilities Manager Job at SNO-Isle Libraries located in Marysville WA. Find other listings like Facilities Manager by searching Oodle for Maintenance Facilities Manager Jobs.