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Administrative and Business Assistant (Prodigy Program)
Location:
Tampa, FL
Description:
Performs general administrative functions by preparing various memos, reports, forms, or other documents, including charts, graphs, etc. using applicable computer software and letter processes. Enters relevant information as needed and maintains tables and other tracking formats within various software programs. Organizes and prepares information for internal and external distribution. Develops, coordinates, administers and maintains department records and other related information. Serves as information liaison between departments and internal/external customers, and scheduler for department meetings, applicable appointments, and other department related activities. Perform other administrative duties as required. ESSENTIAL DUTIES AND RESPONSIBILITIES W orks with office software programs, including spreadsheets, databases, word processing and graphic presentation software. Sends emails and uses the Web for research and employer-specific applications. Assist with typing and formatting presentations, reports, manuals, and other administrative publications. Multi-task, able to manage a filing system, track incoming and outgoing correspondence and coordinate the flow of paperwork for the various programs. Able to self-manage time. Experienced in using electronic calendar in an email program to set and coordinate meetings and responses for staff and others, to request others to attend and to coordinate their responses. Orders office supplies and repairs to equipment to keep the office well-equipped and stocked for the program staff. Coordinate for accounting and ensure payment of invoices by verifying transaction information; scheduling and preparing disbursements; obtaining authorization of payment. Verifies accounts by reconciling statements and transactions. Secures financial information by completing data base backups. Contributes to team effort by accomplishing related results as needed. Other duties as assigned by supervisor. POSITION REQUIREMENTS: High school diploma is a must, some college preferred. Minimum of 1 year work experience with 2-3 three years computer application. Microsoft Word, Excel and Outlook required. Access, Publisher, Power Point and Publisher desired. High work ethic and ability to maintain confidentiality. Ability to work well under pressure. Experience working with diverse populations as well as "high-risk" youth and families. Work with others on a program team as well as independently. Excellent verbal and writing skills. Excellent organizational and time management skills. Skills in coordinating activities, evaluating data and establishing priorities. Able to attend all mandatory training and staff meetings. Must have access to reliable transportation. ADA STATEMENT: In addition to the duties enumerated above, this position also has physical components as listed below. The list is intended to give an overview of the position as performed by a person without disabilities. In conformation with the American with Disabilities Act and UACDC's policy on Equal Employment Opportunity, UACDC will make reasonable adjustments to enable an otherwise qualified individual with a disability to perform the essential functions of the position with or without accommodation where necessary. 1. Occasional reaching 2. Occasional bending 3. Occasional stooping 4. Occasional kneeling 5. Occasional crouching 6. Occasional stair climbing 7. Frequent standing 8. Frequent walking 9. Frequent sitting 10. Frequent turning 11. Occasional carrying, pushing or pulling up to 10 Lbs. Disclaimer: Job descriptions are not meant to be all-inclusive and the job itself is subject to change. Nothing in this job description restricts management's right to assign or reassign duties and responsibilities to this job at any time due to reasonable accommodation or other reasons. EQUAL OPPORTUNITY STATEMENT University Area Community Development Corporation Inc. provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability or genetics. In addition to federal law requirements, University Area Community Development, Inc. complies with applicable state and local laws governing nondiscrimination in employment in every location in which the company has facilities. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.
Company:
University Area CDC
Posted:
December 26 2023 on ApplicantPro
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More About this Listing: Administrative and Business Assistant (Prodigy Program)
Administrative and Business Assistant (Prodigy Program) is a Clerical Administrative Specialist Job at University Area CDC located in Tampa FL. Find other listings like Administrative and Business Assistant (Prodigy Program) by searching Oodle for Clerical Administrative Specialist Jobs.
Administrative and Business Assistant (Prodigy Program) is a Clerical Administrative Specialist Job at University Area CDC located in Tampa FL. Find other listings like Administrative and Business Assistant (Prodigy Program) by searching Oodle for Clerical Administrative Specialist Jobs.