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Accounting Clerk: Accounts Payable & Payroll @ Indiana Convention Center @ Lucas
Location:
Indianapolis, IN
Description:
SODEXO LIVE! POSITION DESCRIPTIONS ACCOUNTING CLERK Position Title: Accounting Clerk Job Group: Finance and AccountingReports to: Unit Controller Position Purpose The Accounting Clerk is an entry level accounting position which requires strong numbers orientation, problem-solving skills, research skills, computer skills and attention to detail.The Accounting Clerk is responsible for providing accounting support to the Accounting Manager or other management personnel within the business unit. They will perform basic accounting tasks such as keying daily worksheets into the general ledger system, ensuring files are complete and maintained, handlingaccounts receivable or payable duties, and other functions to generally support the department. This position may be found in a variety of Sodexo Live! business environments of varying size and volume, to include convention centers, sporting or events arenas or other entertainment-related venues. The Accounting Clerk will typically work as part of a larger accounting team. Responsibilities, Supporting Actions, and End-Results Major Responsibility: Support the Accounting function and maximize Sodexo Live!'s revenue and operational excellence through performance of varied accounting tasks and duties. Supporting Actions:• Perform accounting and clerical duties as assigned by Accounting Manager, Unit Controller or other supervisory staff. • Answer correspondence and inquiries relative to the accounting department.• Record business transactions and key daily worksheets to the general ledger system• Prepare refunds, adjustments and special billings as needed.• Conduct daily audits of revenue postings and adjustments.• Maintain credit card reconciliation and ensure proper balances on a daily basis.• Compile and sort invoices and checks.• Issue checks for accounts payable and prepare for mailing. • Input vouchers, invoices, checks, account statements, reports, and other business records.• Process bills and invoices for prompt payment.• Retrieve and open daily mail; Match payments to invoices and invoices to work orders.• Utilize Lawson system to access and maintain databases, pay invoices and order necessary supplies.• Using Sodexo Live!'s collections procedures, follow up on delinquent accounts.• Research, track, and resolve issues and discrepancies, as directed. End Results: Employee satisfaction and retention goals achieved. Productivity is maximized; accounting department runs smoothly.• Maintaining payroll information by collating, calculating and entering data • Updating payroll records by entering any changes to employee information or benefits such as job title changes, exemptions and saving deductions • Preparing reports that include summaries of earnings, tax deductions, leave, compassionate leave and non-taxable wages • Calculating payroll liabilities by determining employee taxes, including federal and state income and social security tax, and calculating employer's payments for social security, unemployment and worker's compensation • Resolving payroll discrepancies and answering any employee payroll queries • Maintaining all payroll operations according to company policies and procedures • Processing and issuing W-2 forms to employees Essential Function Major Responsibility: Contribute to goal of making Sodexo Live! #1 in Event Hospitality and the #1 Employer of Choice through personal commitment.Supporting Actions:• Accomplish accounting and administrative mission by completing work in a proactive and efficient manner. • Apply consistent focus on the internal customer by paying close attention to detail in the performance of all tasks. • Review personal work for accuracy, quantity, timeliness, adherence to prescribed procedures.• Communicate with Unit Controller, General Manager, internal departments and external agencies, asnecessary.• Assist fellow employees in other departments; Serve as an information resource for the unit and provide education on accounting processes as needed.• Participate in and foster positive team relations with fellow team members and employees in other departments.• Update job knowledge by participating in educational opportunities; reading professional publications; maintaining personal networks; participating in professional organizations.• Confer with Accounting Manager or Unit Controller regarding problem areas; Make recommendations for increasing efficiency and for changing procedures.• Perform other related duties, tasks and responsibilities as required from time to time.End Results: 100% Customer Satisfaction is achieved; Sodexo Live! is recognized at the #1 Event Hospitality provider. Decisions free to make and decisions that depend on positions advice Decisions free to make:• Prioritizing daily work flow to meet organization objectives. • Organization of on-going work activities. • Methods for completion of day-to-day tasks. • Actions that enhance the customer experience. Decisions that depend on positions advice:• Approval of any matter with a cost or expense implication. • Actions outside of established policies and procedures. • Actions that could involve significant organizational risk. • Actions that impact productivity. • Actions with potential negative impact to customer experience Dimensions An Accounting Clerk will typically be assigned to a single facility with the occasional necessity to work in various stations or locations within that given unit. They will have minimal latitude for independent decision making. Receives a significant level of supervision with instructions given for routine work and detailed instructions given for new lines of work or special assignments. Job Qualifications/Skills Required:• High school diploma, some college and/or appropriate combination of education and work experience to support on-the-job effectiveness.• Six months of previous experience or exposure to accounting principles and procedures.• Ability to work independently, exercising appropriate skills for effective judgment, creative problem solving and taking initiative.• Excellent communication skills, with ability to deliver and interpret information across various sources.• Exceptional ability to provide a high level of customer service. • Numbers orientation, with ability to accurately compute various mathematical equations. • Exceptional computer literacy with Microsoft Office Suite software.Preferred: • College degree in Business, Accounting or a related field of study. • Proven ability to work effectively with all levels of staff and management; Ability to promote and participate in team environment concepts• Self-starter who can work independently and on several tasks/projects simultaneously, and who can contribute to functional areas of the business outside of the finance area.• Ability to communicate effectively both orally and in writing.• Initiative in identifying and resolving problems timely and effectively.Other Requirements: Requires lifting up to 50 pounds on a regular and continuing basis. Must be able to work in extremes of cold and heat. Hours may be extended or irregular to include nights, weekends and holidays.Must be able to meet the following requirements with reasonable accommodation: • While performing the duties of this job, an employee is regularly required to stand for prolonged periods of time.• The employee must be able to use hands to finger, handle, feel, reach with hands and arms, and taste or smell.• The employee is occasionally required to stoop, kneel, or crouch.• The employee must regularly lift and/or move up to 50 pounds, and carry approximately 20 feet.• Ability to physically walk approximately one-fourth (¼) of a mile and the circumference of the unit several times a day. • Specific vision abilities required by this job include close vision, color vision, depth perception, and ability to adjust focus.• While performing duties of this job, the associate is frequently exposed to moving mechanical parts and extreme heat.• Employee must be able to perform repetitive motions. • The employee is occasionally exposed to wet and/or humid conditions and extreme cold. • Employee must have ability to apply common sense understanding to carry out detailed but uninvolved written or oral instructions. • Employee must be able to operate in an environment with moderate to high noise • Employee must have the ability to walk with non-skid shoes at all time Job Posted by ApplicantPro
Company:
Centerplate Indianapolis
Industry:
Accounting & Finance
Posted:
December 26 2023 on ApplicantPro
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More About this Listing: Accounting Clerk: Accounts Payable & Payroll @ Indiana Convention Center @ Lucas
Accounting Clerk: Accounts Payable & Payroll @ Indiana Convention Center @ Lucas is a Accounting & Finance Accounting Clerk Job at Centerplate Indianapolis located in Indianapolis IN. Find other listings like Accounting Clerk: Accounts Payable & Payroll @ Indiana Convention Center @ Lucas by searching Oodle for Accounting & Finance Accounting Clerk Jobs.
Accounting Clerk: Accounts Payable & Payroll @ Indiana Convention Center @ Lucas is a Accounting & Finance Accounting Clerk Job at Centerplate Indianapolis located in Indianapolis IN. Find other listings like Accounting Clerk: Accounts Payable & Payroll @ Indiana Convention Center @ Lucas by searching Oodle for Accounting & Finance Accounting Clerk Jobs.