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Business Support Specialist
Location:
Pendleton, OR
Description:
Primary Focus The Business Support Specialist will be the primary point-of-contract in Cayuse's Pendleton, OR office, supporting day-to-day office operations, including but not limited to initial interaction with the public and employees, providing administrative support to personnel utilizing the office, managing the office reservation system for utilization of conference rooms and enclosed office space, coordinating with Cayuse's Shared Services President and Facilities Manager and to ensure the office is in alignment with our other offices; ordering of supplies; mail and package management, visitor badging and periodic support to Security Team. Job Responsibilities Coordinate communication systems, office equipment, utility services, office reception, mail and distribution services, and administrative duties. Primary administrative individual representing Cayuse in the office during regular workhours-Monday through Friday, 8:00 am to 5:00 pm (PST). Provide telephone support for phone calls and routing of calls and messages to appropriate Cayuse personnel. Provide administrative support to Shared Services departments, Executives, Security, and other program s and/or subsidiaries operating in the Pendleton office. Coordinate and direct phone calls and mail distribution to the right Keep track of office inventory and order all office and kitchen Manage, organize, and schedule meetings, appointments, events, and the utilization of conference rooms and enclosed office space. Coordinate with IT on all office equipment and network/internet Escort employees and visitors within the building. Sign-in/sign-out for classified and/or unclassified personnel. Maintain access logs. Acceptance and distribution of all packages received. Provide backup support to the Security Team, as needed. Manage relationships with vendors and service Provide general support to Other duties as assigned. Minimum Job Skills and Qualifications Minimum Qualifications: High School diploma or equivalent . Minimum of five (5) years of experience in executive support, office management or similar Ability to obtain and maintain all levels of background, security, and clearances required to perform duties of this position. Must be able to pass a background check. May require additional background checks as required by projects and/or clients at any time during employment. Minimum Skills: High proficiency in Microsoft Office; including but not limited to: Word, Excel, PowerPoint, and other general software applications. Must possess excellent verbal and written communication skills. Ability to work well with others and to build a strong rapport with all levels of employees and customers. Ability to multitask and work independently and with minimal supervision. Excellent time management skills and ability to multitask and prioritize Attention to detail and problem-solving Excellent written and verbal communication Proven office management and administrative Proficiency in oral and written communication Reports to : President of Shared Services Working Conditions Professional on-site office environment Must be physically and mentally able to perform duties for extended periods of time. Ability to use a computer and other office productivity tools with sufficient speed to meet the demands of this position. Must be able to establish a productive and professional workspace. Must be able to work varying work schedules and/or extended hours to meet business needs and project deadlines. Ability to perform administrative duties for an extended period of time. Ability to use a computer and other office productivity tools with sufficient speed to meet the demands of the duties. May be asked to travel for business or professional development purposes. Other Duties: Please note this job description is not designed to cover or contain a comprehensive list of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice. Affirmative Action/EEO Statement: Cayuse embraces diversity and equal opportunity in a serious way. We celebrate diversity and are committed to creating and building a team that represents a variety of backgrounds, perspectives, and skills. Cayuse, and all of its subsidiaries, are proud to be an equal opportunity workplace and are an affirmative action employer . Job Posted by ApplicantPro
Company:
Cayuse Holdings
Posted:
December 26 2023 on ApplicantPro
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More About this Listing: Business Support Specialist
Business Support Specialist is a Jobs Support Worker Job at Cayuse Holdings located in Pendleton OR. Find other listings like Business Support Specialist by searching Oodle for Jobs Support Worker Jobs.
Business Support Specialist is a Jobs Support Worker Job at Cayuse Holdings located in Pendleton OR. Find other listings like Business Support Specialist by searching Oodle for Jobs Support Worker Jobs.