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Facility Service Representative
Location:
Clearwater, FL
Description:
JOB SUMMARY: The Facility Services Representative reports to the Human Resources department p roviding daily organization of facility related projects and activities by acting as the liaison between property management, vendors, maintenance/engineering, security, as well as employees and management. The Facilities Services Representative is r esponsible for minor maintenance of Company suites. They will ensure adherence to regulations on health and safety in the workplace as well as ensuring that the facility remains in full compliance with all OSHA and HIPAA provisions. Candidate must be local. This is not a remote position, at this time. ESSENTIAL DUTIES & RESPONSIBILITIES (Other duties may be assigned as necessary) : Responsible for the day-to-day facilities-related activities by coordinating repairs and third-party vendors to support all suite-related needs and activities Responsible for facility safety operations to include building access keys, badge access of employees and use of visitor and temp badge logbooks Respond to any facilities issues quickly and follow up to ensure the issue has been followed through to completion Ensure break room areas are clean and supplies are adequately stocked Monitors preventive maintenance program for Company suites Assists HR in carrying out various employee Onboarding and Exit procedures (desk set-up/moves, equipment, events, etc.) Acts as the company Safety Committee Team Leader in coordination with building management Perform safety audits, inspections, and evaluations to identify potential hazards and implement corrective actions in accordance with regulatory requirements. Preparing for Fire Marshall audit Investigate incidents and accidents to identify what caused them and how they might be prevented Annual assessments providing floor plans, identifying secure/high risk areas, assessing vulnerabilities from a building standpoint for unauthorized access, etc. Ensures first-aid kits are serviced and in working order May assist with Operational Audits, internal and external (e.g., SOC, desk compliance, etc.) Monthly floor assessment/audits for Clean Desk/HIPAA policies Complete required Site Plan Checklist as well as manage site photos for all locations showing all entries, servers, printers, security cameras and building schematics with floor plans May support with Mail Room on distribution of deliveries to departments Support office space projects QUALIFICATIONS: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. They will also be able to exhibit general maintenance and handyman skills and have an interest in the safety of the building and its occupants. This individual will have access to all aspects of the building and therefore must be trustworthy and able to pass a background check. EDUCATION and/or EXPERIENCE REQUIRED: One (1) to three (3) years' experience in facility, safety and/or health and safety programs. Knowledge of HIPAA guidelines required. Knowledge of OSHA rules and regulations, preferred. KNOWLEDGE, SKILLS, ABILITIES REQUIRED: Able to balance multiple responsibilities and projects while keeping all concerned informed of issues and progress Problem solves using interpersonal relations and diplomacy skills Strong analytical ability, good judgment, strategic and multidimensional thinker Organizational and analytical skills Computer knowledge and skills Acute attention to detail Written and verbal communication skills Accuracy and data integrity Must be skilled in the use of tools of various building repair trades Must be able to work a flexible schedule IAS is an equal opportunity employer. Job Posted by ApplicantPro
Company:
Insurance Administrative Solutions
Posted:
December 26 2023 on ApplicantPro
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More About this Listing: Facility Service Representative
Facility Service Representative is a Customer Service Service Coordinator Job at Insurance Administrative Solutions located in Clearwater FL. Find other listings like Facility Service Representative by searching Oodle for Customer Service Service Coordinator Jobs.
Facility Service Representative is a Customer Service Service Coordinator Job at Insurance Administrative Solutions located in Clearwater FL. Find other listings like Facility Service Representative by searching Oodle for Customer Service Service Coordinator Jobs.